Legal documents for your business

As a job applicant, nothing is worse than hearing nothing from a prospective employer. Job applicants who are not selected for an interview deserve a rejection letter so that they can move on with their job search.

For every job you post you likely will receive more applications than you can handle. Responding to all the job applicants is time-consuming but marks you as a desirable employer of choice and encourages a potential employee to apply again when you post another position for which the applicant may qualify.

This is a sample job applicant rejection letter which you can customize for the people you do not select for a job interview.

Note: Since many of these applications arrive via email, a job applicant rejection letter via email is acceptable.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

This candidate rejection letter sample or rejection email template can save you a lot of time when sending negative responses to candidates. This customizable candidate rejection letter sample or rejection email template can be used to inform candidates about disqualifications in different stages of your hiring process. Writing and sending a clear and positive rejection letter is crucial for ensuring a great employer branding and improving your candidate experience, which can have a direct outcome on your future hiring success.

A candidate rejection letter or email is a document an employer sends to job candidates who did not make it into the next phase of your selection process.

Writing and sending a clear and positive rejection letter is not only a kind, but a proper and professional way to address your candidates.

Candidates appreciate receiving official notification via rejection letters or emails from companies in which they invested the time to apply.

Also, despite popular belief, a candidate’s experience does not end when you decide not to hire them. Candidates that do not make the cut for one position may be a perfect fit for another future job opening.

This is why sending a great rejection letter is a key to building your talent pool. Building a good talent pool and being ready to find and hire quality candidates is essential for more productive and faster hiring process.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

This is mainly performed on a finalist selected for a position before a hiring decision.

Be sure to obtain written authorization from the candidate prior to conducting reference checks.

As a general rule, information obtained and requested through the pre-employment process should be limited to that which is essential for determining if a person is qualified for the job.

Most laws prohibit discrimination based upon race, sex, religion, colour, national origin, age, disability and other factors.

Be sure to treat candidates equally and avoid any discriminatory questions.

In light of potential liability issues, it is common for a former employer to provide a neutral reference in which the employer merely affirms that the employee worked for the employer during certain dates and held a specific position. 

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

Running a background check has become more common, with employers checking the history of potential employees. The type of background check can be run, depending on what information you require. In all events, you will need to get permission from the person you are running a background check on to do this.

It is specifically performed on a finalist selected for a position before a hiring decision.

It is necessary to obtain written authorization from the candidate prior to conducting reference checks.

As a general rule, information obtained and requested through the pre-employment process should be limited to that which is essential for determining if a person is qualified for the job.

Most laws prohibit discrimination based upon race, sex, religion, colour, national origin, age, disability and other factors. Be sure to treat candidates equally and avoid any questions which may be construed as discriminatory.

In light of potential liability issues, it is common for a former employer to provide a neutral reference in which the employer merely affirms that the employee worked for the employer during certain dates and held a specific position.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

In Abu Dhabi, providing medical insurance to employees and their dependents has been mandatory for every company, and the burden of the fourth child had to be taken by the employee.

Dubai law also mandates employers to provide medical insurance to their employees.

In the northern part of the UAE, i.e. Ajman, Ras Al-Khaimah, Sharjah, Fujairah, and Umm Al-Quwain, it is not mandatory for the employers to provide medical insurance to the employees by law. The companies may decide to change the policies for insurance.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

As a job applicant, nothing is worse than hearing nothing from a prospective employer. Job applicants deserve a rejection.

Responding to all the job applicants is time-consuming but marks you as a desirable employer of choice and encourages a potential employee to apply again when you post another position for which the applicant may qualify.

This is a sample job applicant rejection letter which you can customize for the people you do not select for a job interview.

Note: Since many of these applications arrive via email, a job applicant rejection letter via email is acceptable.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

If you are a startup or SME, and have not developed an HR management software yet, you can request employees or staff members to apply for their leave requests by filling this simple form to save time and manual effort, and help you maintain an accurate record of all the employees’ annual leaves, sick leaves, and unpaid leaves.

The Leave Request Form should be used by all personnel to request and seek approval for annual leave dates, absence due to sickness, and unpaid leaves. All such approved Leave Forms should then be managed and monitored on an annual leave record to enable work schedules to be organised and responsibilities delegated or shared.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

Companies announce promotions of employees in many ways. However, the most common way is by email

Depending on the nature of the industry and the position, the news might also be shared on the company website. For senior positions, the media may be notified as well. What to Include in a Promotion Announcement?

Once a job promotion has been offered to and accepted by an employee, the news will typically be shared in an email message to the company. The promotion announcement will either be sent by Human Resources or by the management of the company.

Here is what to include when you are writing up a job promotion email:

A promotion announcement should cover several points in order to effectively explain the selection decision, promote and support the promoted employee in his or her new position, and to congratulate them on their achievement.

When writing a promotion announcement, be sure to include a short summary of the employee’s old and new roles, and to mention any pertinent accomplishments during their tenure with the company. You are, in effect, telling the “story” of the employee’s history with your organization in order to justify their promotion. This is particularly important to do if the employee was one of multiple candidates for promotion.

It is appropriate to include some background information like the employee’s education and certifications.

In conclusion, you will want to encourage everyone to welcome and congratulate them on their new position.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

As an employer, you must make it a point to celebrate employees’ work anniversaries.

Appreciating your employees can be a game-changing factor. Employees feel satisfied when they are appreciated for their good work. Similarly, they receive the same amount of gratification when their work anniversaries are cherished and celebrated.

As such making them feel valued and appreciated by thanking them at their work anniversary is the least you can do as an employer or a colleague.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

The purpose of this letter or email is to show appreciation for the people who have helped the company succeed or achieve a milestone.

Appreciating your employees can be a game-changing factor. Employees feel satisfied when they are appreciated for their good work.

By sending out these emails to your employees, it will be of benefit to you as your employees will be encouraged to perform better after receiving these tokens of appreciations.

Besides thanking the employee under this letter, he/she may also be rewarded with a bonus or any other kind of incentives.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

This provide an employee (Parent) the option to ask for a flexible arrangement in terms of working to adapt to the life of parenting.

It is important to note that in the Middle East and North Africa region employees are expected to resume work after the statutory maternity/paternity leave and it is fully discretional for the employer to approve or reject the request included in this Letter.

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

It is best practice to confirm with the employee that his/her employment will continue beyond the probation period.

When drafting this letter, you should review the employment contract/offer letter to check the length of the probation period.

The employer is not allowed to place the employee on probation more than once, and moreover, the employee should not be on probation for a period that exceeds the limit indicated in the applicable laws.

PLEASE KEEP A COPY OF THIS LETTER IN YOUR RECORDS

Jurisdiction

This letter is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

A Work Experience Certificate is a letter issued on behalf of an employer to the employee at the end of his / her service period. It supports to confirm the period the employee has been associated with the company and attests his skills, intelligence, performance, profile, and work habits throughout his tenure.

It is an important document that helps secure a new career or bridge the career / education gaps. It is usually perceived as the shorter version of reference letter (but it is not actually a reference letter), that helps prospective employer to ascertain whether it is a safe chance to hire a candidate or not.

A Work Experience Certificate is just about one paragraph long. Prospective employer loves to see written evidences that support the resume and personal interview, so that they can establish the credibility of a potential employee. They look for work experience certificate of potential employee to authenticate how long an individual served at a

organization, and what kind of skills and conduct the potential employee demonstrated while working there. As such, it can also be referred to as “Character Certificate of an Employee”.

Employers usually expect to find certain information in any Certificate of Experience such as to be issued on a company’s letterhead, signed and stamped by the HR Department, or the employee’s line manager, dated, and includes relevant information such as the date of commencement and end of employment, reason for ending employment, the last position held by the employee, the nature of the employee’s work, his accomplishments, capabilities, and skills.

Jurisdiction

This Policy is intended for use in the United Arab Emirates.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.

Here is an example of an interview invitation letter specifying a date and time for the applicant to a video interview, and requesting that the applicant select an interview slot online.

The key points included are:

• Details of the company.
• Full name of the company secretary that is resigning.
• Date of resignation; and
• Date of the letter of resignation.

Pursuant to the requirements of the Companies Law, DIFC Law No. 5 of 2018, the Company should file necessary documents with the DIFC Registrar of Companies within 30 days of the date of the resignation in order to update the records of the Company with the Registrar. 

Jurisdiction

This document is intended for use in the UAE and the laws in the UAE are different in certain zones such as DIFC and ADGM. You may need to have this document reviewed by a local legal practitioner.

Before Execution

• The information on this front page or contained in the headers and footers of this instrument are for guidance purposes only.
• Please delete this front page together with the information contained in the headers, footers and the endnotes prior to circulating this letter. Where square brackets […] and highlights are used in the document, it indicates that there is missing or incomplete information which will need to be incorporated prior to signature.
• Please remove the square brackets and all highlighting prior to signature.